Olduvia / Impact

Your existing team. More possibilities.

AI productivity and ROI calculator for businesses. Explore how to expand your existing team’s capacity and estimate recovered hours, potential revenue, costs and investment payback.

Put numbers behind your decision

How much more could your team achieve?

Less repetitive work, more time for valuable tasks. Enter your data to compare team capacity, commercial potential and results after solution costs.

The starting point keeps your team and working hours unchanged. In the initial scenario, recovered capacity goes to sellable work, quality and customer service. Only count an expense you would actually stop paying as a cash saving.

Start with an example

13 everyday processes. Choose yours and adjust your business inputs.

Fictional, editable examples. Initial percentages and prices are neither observed results nor an offer from Olduvia. Calculations run in your browser. The scenario is sent only when you click “Send scenario and download PDF”.

1. The work that repeats

Repeated tasks per monthtasksCurrent time per taskminShare of time that could be automated%Human review per task afterwardsminTotal team working hours per monthh

2. Investment to evaluate

Estimated initial implementation€Monthly service, usage and maintenance€

Automation applies to current processing time; review time is then deducted. Avoidable costs should only include overtime, external services or hiring costs you would actually stop paying. The margin must deduct the variable costs of new sales without deducting costs already included here a second time.

Advanced settings · sales, adoption and internal costs

How you would use that time

Total labour cost per hour€/hReleased hours with genuinely avoidable costs%Of the remainder, time for sellable work%Revenue per additional hour sold€/hAdditional monthly demand you could serve€Contribution margin on those sales%Current monthly revenue€

Adoption and internal effort

Months to reach full utilisationmonthsInitial internal preparation and training hourshOther incremental internal costs per month€

Initial hours are valued at the entered labour cost as an economic cost, even if they do not involve an additional payment. Monthly internal costs should only include new monitoring or support expenses not already counted in the fee, per-task review or margin.

Process productivity potential—

More tasks per hour in the process analysed. Revenue also depends on demand and the ability to deliver that work.

With the same hours for this process—

Potential capacity if sufficient work exists and review assumptions hold. Not a guaranteed sales increase.

How much of the scenario capacity is used

A sensitivity adjustment, not a probability of success. It does not change the solution's costs.

Released capacity / month——

Potentially avoidable cost / month—Only hours with an avoidable cash outlay.

Additional revenue / month—Limited by sellable time and available demand.

Net economic result / steady month—Avoidable cost + additional contribution − recurring costs − extra effort.

Where your time goes

Monthly revenue in this scenario

Current

Potential

Equivalent labour value of capacity
Process productivity improvement
Time available for quality or other work
Margin on new sales / month
Additional review effort and cost
Revenue per total team working hour
Initial investment payback
First-year cumulative result
12-month ROI on total cost
Additional revenue to cover costs

The labour value of capacity is not added to return. Sales require demand and delivery capacity. Monthly metrics show steady operation; cumulative results include adoption and internal costs. This models one process, not overall business productivity.

View formulas and assumptions

Time after per task = current time × (1 − automation × utilisation) + review × utilisation. Review is additional to work that remains manual. Extra review effort reduces productivity and adds an economic cost. Baseline hours must fit the team. Monthly adoption is min(1, month / adoption months); zero means immediate adoption. Sales respect available time and demand. Monetary components are rounded to cents before monthly aggregation. Monthly result = avoidable cost + contribution − recurring costs − extra effort cost. Upfront investment includes setup and internal time. ROI divides the 12-month cumulative result by all economic costs in those months, including extra effort. Payback uses monthly interpolation; beyond month 24 it extrapolates steady operation.

Additional tasks use only the current process hours, keeping its total time and review assumptions. They represent potential technical capacity, not sales. Do not add this metric to recovered hours or revenue: they express the same improvement in different ways. Do not add simulations sharing hours or demand.

When could the total investment pay off?

6 months—

12 months—

24 months—

Cumulative economic result after setup, initial internal effort and monthly costs. Adoption increases linearly until the chosen month; full monthly costs apply from month 1. Excludes tax and financing.

Clicking this button sends Olduvia your simulation inputs and results and your connection IP to handle the request and understand requested scenarios, even if you do not complete your contact details afterwards. Downloading the PDF requires your name and an email or phone number. You can continue calculating without sending anything. Privacy and your rights

Validate these figures with our team ↗

After implementation

Every month,
evidence you can review.

The calculator explores a possibility. The monthly report compares it with actual use: time, exceptions, work brought to invoice and costs. We agree on the relevant indicators for your process.

OLDUVIA / OPERATIONS REPORTFICTIONAL EXAMPLE · ONE MONTH

Comparable tasks300Same volume and scope.

Capacity released30 h60 h before → 30 h after, including review.

Pending work brought to invoice€1,200Invoiced: not automatically additional profit.

Confirmed cash savings€0No reduction in cash outlays demonstrated.

Same work. Less processing time.

Before60 h

After30 h

12 → 6 minutes per task. Both measurements include review and corrections. A 50% reduction in processing time for this example.

Invoiced and collected, separately.

Collected €800Awaiting payment €400

Both amounts relate to the €1,200 brought to invoice. They are not added together as separate benefits.

Traceability of work brought to invoice
Item	Action recorded	Amount
Unrecorded materials	Checked against delivery note and approved	€280
Travel charge	Checked against contract and approved	€120
Unclosed intervention	Report completed and approved	€800

These figures illustrate the report format; they are not client results. An actual report links each figure to records and explains its attribution and limits. Net return also requires solution costs and applicable margins; invoicing alone is not proof of return.

Plus: exceptions, corrections, issues resolved and priorities for the following month. Information you can use to decide whether to continue, adjust or expand.

Explore your own scenario ↓